WHO NEEDS THIS LETTER?
This letter is required for a person who has been appointed as an Agent to act on behalf of the client on the work site. They will be responsible for acting in the client's interests with regards to the client's obligations and responsibilities for construction matters on the work site.
WHAT IS THIS LETTER FOR?
This letter shows that an Agent has been appointed to act on behalf of the client on the work site, according to the requirements of the OHS Act. The letter allows these persons to act under the authority of the client in order to ensure that the client's obligations and responsibilities are covered with regards to the construction project.
WHY IS THIS LETTER IMPORTANT?
This letter shows that a responsible person has been appointed to act on behalf of the client on the work site. This provides evidence to an inspector that a basic structure is in place to ensure that the obligations and responsibilities of the client are covered with regards to the construction project. This letter is relevant under section 5(5) of the Construction Regulations of the OHS Act and its availability shows that the employer is complying with these Regulations in respects of this appointment requirement.
VALIDITY
This appointment is applicable whenever a construction work permit is required or notification of construction is required in terms of section 4(1) of the Construction Regulations. This letter needs to be signed by the client (as the appointer) and by the appointee, dated and kept on record where it can be accessible to an inspector. A time period must be included for the appointment. Each appointee must have the relevant experience or accredited training in order to be competent to perform these duties.
HOW DOES THIS WORK AS A CONTROL MEASURE?
In the hierarchy of controls this letter forms part of the administrative control measures which should be in place to ensure that the obligations and responsibilities of the client for the construction project are covered. This letter ensures that a responsible person is appointed to ensure these obligations and responsibilities are covered.
